DAYHA Board of Directors

DAYHA Mission Statement

DAYHA is a non-profit corporation formed with the intent to promote the growth of ice hockey in the Durango area and to provide the best possible experience for all participants by encouraging, developing, advancing and administering the sport.

Khristie Griswold

President

970-769-2091

(Voting position)

Schedule and Conduct Board Meetings

Oversees the Treasurer position and budget

Oversees all roles are being accomplished

Maintains this document - board positions and duties

Responsible for hockey director management, contract, and performance reviews

Disciplinary Committee Chair

Maintain President email

Josh Wright

Vice President

870-313-1441

(Voting position)

Conducts Board meetings in President’s absence

Assist President with Director Management

Assists other board members as needed

Works with Pure Hockey representative to set up online stores for uniforms and fan gear (2-3 stores per season, holiday store/items)

Works with secretary to manage jersey numbers and verify orders

Orders coaches gear/jackets

Orders and manages loaner jerseys and extra socks for sale

Manages equipment inventory and works with Pure Hockey rep on all orders for the organization (coaching equipment, pucks, pinnies, loaner goalie gear, practice jerseys)

Manages rewards points, gift cards and cash back (according to our agreement with Pure Hockey) to use in the best interest of the entire program ○ Reports all rewards, cash back, gift card transactions and receipts to the treasurer for audit purposes

Diane Loughman

Registrar

970-799-2188

(Voting position)

Liaison between CAHA registrar and association

Attend CAHA registrar training each season for updates

Ensure our association is adhering to all CAHA/USA Hockey rules

Maintain USA Hockey Portal for association

Track all volunteers safesport and background screening requirements.

Track all coaching requirements and report to the director 4 DAYHA Handbook

Generate official USAH rosters for Teams

Coordinate with secretary to keep sports engine rosters in sync with USAH rosters

Team Manager Coordinator

Communicate CAHA manager training, required paperwork

Assist with managers as needed - contact information, roster links/labels, travel permits, scorekeeping training, entering games, etc.

Understand all tournament, league and CAHA roster rules (i.e. double rostering, deadlines for submission, deadlines for drops/adds).

Coordinate with the treasurer to register and pay for all tournaments.

Support team tryouts - assist secretary as needed

Maintain Registrar email

Erin Lopez

Secretary

619-808-6821

Secretary: Erin Lopez (Voting position)

Maintain website content and updates (registrations, calendar, and events)

Maintain facebook page

Maintain all association official records - Minutes, By-Laws, Policies

Assign permissions for website access

Manage team tryouts - registrations, rosters, jerseys, coaches questions, publish results

Takes minutes during all board meetings

Maintain season registration

Maintain Secretary email

Alex Kleman

On-Ice Liaison & Scheduler

On-Ice Liaison and Scheduler: Alex Kleman (Voting position)

Liaison with hockey director, rink and the board

Supports director with scheduling and maintaining master schedule for all teams

Regular season practice/games/tournaments

Spring/fall clinics

Tryouts

Summer - Dek hockey

Maintains the online sports engine calendar - inputs all the team schedules, games, and keeps the calendar accurate. Secretary may help as needed.

Assists director on-ice as needed

Monitor concussion/injury protocol

Work with secretary to communicate concussion baseline screening every season

Tracy Daniels

Treasurer

Treasurer: Tracy Daniels (Voting position)

Monthly reports to the Board

Facilitates creation of budgets and provides updates

Financial record keeping in Quickbooks Online - AR/AP, annual reports

Works with accountant, Tamara Bronson, on annual tax prep, 1099’s

Manages financial information and reports in SportsEngine

Manages Venmo account

Annual renewal and weekly check of Post Office Box

Maintains Treasurer email

Tanya Clegg

Fundraising & Media Director

970-946-8509

Fundraising/Media Director: Tanya Clegg (Voting position)

Responsible for Constant Contact and sends provided communication to membership

Manages monthly newsletter (content provided by director and board)

Create marketing materials and flyers

Owns fundraising calendar

Owns sponsorship packages and advertising to new sponsors

Works with the City on communication (parks and rec guide, etc.)

Manages Chamber calendar and events

Admin access to Facebook and social media accounts

Oversees Committee(s) and recruits volunteers with Members-at-Large

For community events (i.e. Snowdown Parade)

End of year banquet

Fundraising/Sponsorships

Jason Meininger

Mites Program Coordinator

Mite Program Manager: Jason Meininger (Non voting position)

Oversees the Mites program

Coordinates Mile High Mites and Try Hockey For Free registrations/events

Tracks new registrations & payments with treasurer

Tracks loaner gear inventory and needs with equipment manager

Tracks Mite jersey inventory and needs with equipment manager

Communication with Mites parents and families

Frequently available at the rink to answer questions

Coordinate travel to Mite Tournament(s) and registration/payments

Marcy Spaulding

Member at Large

Dana Strength

Member at Large

Jared Thompson

Member at Large

Katrina Christensen

Member at Large

Member at Large: (Non voting positions)

Supports Fundraising/Sponsorships

Participates on committees

Help/shadow other roles as needed to learn voting positions

Job Descriptions & Committees

All important roles need to be covered in order to ensure the continued growth and success of the organization, but may be relegated to one or more board members as the board sees fit. DAYHA Board Member elections are to an unassigned Director position. The annual general election process is used to determine who the new Board Members are, as chosen by the membership. Following the election, a special meeting is conducted where the Board Members decide on officers and assignments for the coming year. Officers shall be considered members of the Board. The officers of this Association, as outlined in the DAYHA By-Laws, shall be:

Member At-Large:

The Member At-Large is primarily responsible for Fundraising for DAYHA, including the collection of all funds and ensuring they are delivered to and accounted for by the Treasurer. Ideally, these duties will be carried out by several committees overseen by the Member At-Large and supported by all Board Members and Appointees. This position does not have a vote.

Board Appointees/Committees

The Board may appoint an individual or establish committees to carry out Board directives that may include but are not limited to: Recruitment and Retention, Crossbar Coordinator, Web Administration, Coaches Coordinator, Scheduling Coordinator, Injury Prevention/Education, Tournament Director, Official Coordinator, Manager Liaison, Equipment Coordinator. Any Board Appointed person or committees are not voting members of the Board.

DAYHA Board of Directors Duties

ALL voting members are expected to attend ALL board meetings, missing multiple meetings may result in removal from the board.

Board Information

How many board members does DAYHA have?

For the current 2022-2023 season we have 7 voting members and 5 members at large (non-voting members).

How are board members elected?

Board members are voted in by the membership in the spring. Interested candidates can apply to be put on the ballot in March by sending an interest letter to the DAYHA Secretary.

How long are the board terms?

A board member serves 2 years and can go up for re-election for another 2 year term

When are the board meetings?

The board meets once a month all year long. The meetings are posted on our website at www.durangohockey.org on the calendar.

Can non-board members attend these meetings?

Yes, the board meetings are open to members. We allow time at the beginning of the meeting for introduction for guests to the meeting. Guests can speak during the open comment period during the meeting. If you have an issue, project, idea that you would like to address at a board meeting, please email the secretary to be put on the agenda in advance.

Board Minutes

September 2022 Minutes

August 2022 Minutes

July 2022 Minutes

June 2022 Minutes

May 2022 Minutes

April 2022 Minutes

Board Documents

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